Present:

 Bob (President, Chair), Larry (Vice President), John (Secretary), Jacci (Treasurer), Sue (Trustee), Annette (Board), Rhonda (Board), Jeff (Board), Darren (Board).

Absent:

Mike (Board), Ginnie (Board)

Members:

Connie, Alan, Sherrie, Jimmy, Michelle

Meeting:

Review and acceptance of initial by-laws by Board:  Accepted unanimously with no changes.

Depositor of Record: Bank of America, Kent Washington. Accepted unanimously.

Designation of Attorney of Record: Tabled to future meeting.

Designation of Registered Agent: Robert Puntenney EA. Accepted unanimously.

Designation of Banking Authority:  Larry (Vice President), Sue (Trustee), John (Secretary), Jacci (Treasurer).  No others than those listed have banking authority. Accepted unanimously.

Adoption of Fiscal Year: Fiscal year ends December 31^st. Accepted unanimously.

Approval and ratification of all legal acts performed on behalf of the club prior to its incorporation: Approved unanimously.

Robert read advisements to Board of Directors

At 17:38, Robert passed Chair to Larry.

John presented prior meeting minutes to Board. Rhonda brought up that discussion and approval of the outreach committee to conduct surveys of current and new members was missing from minutes.  John will amend minutes to include this information.  Rhonda moves to accept minutes with amendments, Sue seconds. Motion passed.

Jacci presented current financial reports to Board.  Darren moved to accept, Jeff seconded, motion passed.

OLD BUSINESS:

Annette reported that two free dance passes had been given out at Ocean Rendezvous.  Both went to non-members, and both couples expressed interest in attending a dance in the near future.

Discussion on dance pass expiration.  Larry felt dance passes should expire at end of quarter.  John pointed out that from prior minutes, dance passes were to expire 3 months from issuance. Jacci agreed to look into legal and accounting requirements.  Discussion table to future meeting.

NEW BUSINESS:

Larry brought up discussion and allowing to Outreach committee to give out free dance passes as needed in their judgment. Darren moved to give Outreach committee to do so without limit, with all such actions being reported with reason to the Board at the next Board meeting. Annette seconded. Motion passed with Sue abstaining.

Discussion on authorization of entry to hall.  All members and non-members other than those helping with running the dance should use the front entrance only.  Jacci moved to authorize Darren to make signs to post on the other doors. Sue seconded, motion passed.

Larry passed chair to Bob

Bob created and assigned committee chairs to the following committees:

·         Outreach: Sue(Trustee)

·         Campout: Larry (VP)

·         Entertainment: Sherrie (Member)

·         Bylaws: John (Secretary)

·         Finance: Jacci (Treasurer)

·         Incident Investigation: Bob (President)

Discussion of role of Incident Investigation committee.  This team is tasked to investigate club, dance and/or campout incidents to recommend proper actions to be taken. They will most often act under the direction of the trustee. The committee will consist of the President, Vice-President and a club member. Initial committee is Bob (President), Larry (VP) and Connie (Member).

Bob passed chair to Larry.

Darren tendered his resignation to the board to make room for new Board members. The board thanked Darren for his previous support and accepted his resignation with no prejudice for future nomination to the board.

Jimmy and Michelle Inman petitioned to join the Board of Directors.

In executive session, their petition was approved, with the announcement to the general membership to be made at the dance that night.

Rhonda moved to adjourn. Jeff seconded. Motion passed.