Minutes of the Board of Directors Meeting on 1/12/2008

At 6 PM Bob called the meeting to order.

Jacci presented the Treasurers report, Annette moved to accept, Rhonda seconded. Motion passed.

Bob asked John to prepare a ‘contact’ card of the Board Members for each of the Board Members. John requested that all Board Members fill out a Database Update sheet with the information, and he would prepare the cards.

Jacci brought up that she needs costs for the new Trailer.  She was asked to contact Bill (former president) for contact information.

Bob brought up a discussion on behavior at Board Meetings, a reminder to keep it professional.

Mike brought up discussion on proper decision making for board members. This information needs to be added to the Policies and Procedures manual.

Larry brought up discussion on proper use of Free Passes.  This information needs to be added to the Policies and Procedures manual.

John moved that Free Passes have three month expiration from the date of the issuance.  Larry seconded, motion passed.  John will print new cards with expiration information. It is the responsibility of the person handing out the card to enter the date issued on the card.

Sue moved that 2 Free Passes and 10 Half price passes be approved for distribution as door prizes at Ocean Rendezvous.  Larry Seconded. Motion Passed.  John and Annette will prepare the passes and coordinate with Mitch to get them awarded.

Darren brought up discussion on Outreach ideas for Outreach committee.

Sue moved that the Outreach committee be given authority to conduct surveys of current and new members. The motion was adopted after debate.

Bob asked that Database Update sheets include a spot for ‘How did you hear of us’.  John will follow up on printing of new Database Update sheets for 2008.

Bob requested that the next regular meeting be a two hour planning meeting to begin at 5 pm.  All agreed.  As the President will be recovering from surgery, Larry as Vice-President is responsible for sending out the meeting agenda.  Board members that want items added to the agenda contact Larry.

In private session, Darren was approved to fill one of the empty board positions.

John moved to adjourn, Larry seconded. Motion passed.